Tag Archives: organization

Systems

[I am aware that human hair isn’t good nesting material]

Late autumn reveals
oriole’s purse-like nest
constructed of my daughter’s hair.
Breeze touches 
what I cannot.
                                (November 2010)


~

I found this tanka-like poem, written when my daughter was away at college, among some old computer-based file folders I’ve been organizing. It’s one of many old poems of mine I’ve ‘rediscovered’ in the process of trying to keep my poetry systematized. Before I left my job at the university, I imagined that I would manage to organize and update my creative work files during the first year of retirement and keep everything in reasonable order once I had established a system. As if.

It’s not as though I haven’t made progress, made some brave efforts in the direction of archive and revision, culling and filing my drafts and “finished” poems (efforts that are both electronic and paper-based). The fact remains, however, that I do not possess the kind of mind that solves the keeping-track aspects of life very systematically; and, as writing remains a significant part of my life, it suffers from the same inefficiency. I admire artistically-minded people who can keep track of their work using logistically-useful methods that work for them. I’ve read their tips, their essays, talked to them about their systems, tried emulating them. Sometimes parts of their methods are helpful to me, but I lack something. Rigor? Ambition? Energy? The desire to spend the time required?

I keep writing, but I also keep falling behind at staying organized. And then there is the issue of technology constantly updating, so that a method I used in, say, 2015 is not available anymore…unless I invent a bunch of work-arounds. (My long-standing backup method is PAPER, and I still employ it, but I hate file cabinets and folders and don’t use them.) As for spreadsheets? I avoided learning to set them up during my entire career in academia because our department had a brilliantly capable office assistant who did that stuff for us, bless her heart.

All of which means that now and then I cannot locate a draft, a poem I want to revise or to send to a friend, or consider putting into a manuscript. Frustrating. And when I bought a new laptop, I had to decide what files to move from my old desktop; how far back do I want to go? Those poems from 1987, for example–eons ago, as far as computer system lifespans. Yes, I have hard copy from dot-matrix printers. Files originally in AppleWorks and Claris, files that lived on 3.5″ floppy disks. Copies I typed out on various typewriters through the years! Although I’m complaining about it, I realize that in some ways it’s really cool that my poems have undergone so many iterations in terms of tech. It means I have been around awhile and confirms the reasons I think of myself as a writer…and not as an efficiency expert.

~

P. S. I continue to write my drafts with a pen.

Paper files

Frankly, I have never been much of a fan of organization. I don’t mind planning, in brief and purposeful bursts, but getting things in shape after the fact–once the mess exists–well. I know people who truly enjoy pitching in and re-organizing, but I am not one of them. Besides, I’m also facing similar tasks in my household, rooting through the kids’ rooms (they left years ago) and our attic and basement to cull, straighten up, and organize. The tasks are mutually distracting. And often tedious. I’m working on my attitude, though, trying to find some method of making these chores, er, “creative” in some way. (File under “Lying to Self”).

Call me old-fashioned, I’ll readily admit to it; but lately I have decided that the most efficient way for me to keep track of my own writing is by using a physical filing system. I have experimented with various spreadsheets (I have no patience with Excel, however and alas) and computer folders. I do use the latter for a year-by-year archive of my work, but I cannot easily extract what I am looking for that way. Now that I’ve retired from my 40-hour work week, I have wanted to manage my creative work better and keep track of what needs revision, what seems finished, what has been submitted, what’s been published. That strikes me as a necessary part of tending to myself as a writer. The past year has been a time of working through options, with accompanying irritation and tedium.

Photo by Anete Lusina on Pexels.com

After years of endeavoring to use electronic files, it came to me that there’s nothing wrong with old-fashioned paper systems, organized alphabetically by title, with the computer-file names and draft number at the bottom of each poem. This is how I think about the poems when I want to work on them or submit them, so it feels natural to me. Why operate against one’s own operating system?

I suspect one reason (oh, there are many, but let’s start with one) I am so angry about Elon Musk’s “DOGE” initiatives is that efficiency is never all it is cracked up to be and is also not the be-all and end-all of any society’s best organization. Of course those who push AI believe that algorithmic calculations can make the world run smoothly, but said people are egregiously uninformed about human nature and the myriad forms of individual thought processes. We are non-standard. Averages account for almost nothing, really. We do not think the same thinks. (And yes, I meant thinks not things, autocorrect). Diversity is what keeps evolution going. There is no change without it; and without change, we die.

So: I’m inefficient, to a degree, when it comes to keeping my creative work in order. However, the paper filing system, with a notebook and index cards and files on my hard drive, assisted by my still-useful memory (a human brain!!), have so far been working pretty well. It has taken me several weeks to put my stuff together, but now it’s far easier to fetch what I want to work on, send out, or collate, which I need to do to prepare for upcoming reading [I have two online readings coming up–one on Feb. 18 and one on May 2]. I’m also grateful that the task kept me busy while I was anxious and worried and grieving over recent not-so-terrific experiences in my (physical, real) life. Real life, which is not averaged. Seldom predictable. Inefficient. And something to celebrate for all its strangeness.

Other forms of gleaning

Of the many tasks that lie before me as I work toward restructuring my routine, the past drafts pile must be the most engaging long-term project. Other kinds of odd jobs can be done in brief segments; it doesn’t take more than half an hour to clean out a drawer or closet, throw laundry in the washing machine, or cut back the ornamental grass for the season. Even a big job, like uncluttering the attic, can be done bit by bit once we get the motivation. Those tasks don’t require much critical thinking, no analysis beyond “Do I need this anymore? Can I get rid of it? Can I consolidate it with other items of its kind? What will take this stain off?”

While I can’t say I love organizing and clearing out stuff, it is not really taxing work. Just tedious.

Sorting through the drafts pile isn’t tedious, but it’s monumental and a bit intimidating. The pile of poems dates back as far as 2001 and is made up of probably two reams of paper. It includes hundreds of fairly terrible poems and, if I am lucky, maybe 80-100 poems that have the potential to be meaningful, beautiful, or at least not embarrassingly bad. This pile’s the result of 20 years of procrastination, lack of time, lack of motivation, and generalized disorganization. I admit it! Now I must roll up the proverbial shirtsleeves and get to work: work which requires analysis, criticism, revision, sorting, culling, and–that precious commodity–time. I find I’m unable to accomplish much if I attempt the work in small bits, (though I do break it up into sections, more or less). If I don’t spend at least two hours at a go, I get distracted and indecisive. I read each draft carefully, several times, to assess.

So we’re looking at weeks and weeks here. Maybe months and months, though I hope not.

The way I choose to understand the process is as a type of gleaning and sifting. I’ve got the harvest in–a big pile of poem drafts, maybe ur-poems, maybe seeds of poems, maybe crap. My efforts help me to decide which ideas are interesting, even if the poems themselves are not pulling the weight of an intriguing possibility; which lines and images are worthwhile, even if they don’t operate too well in their current context; which pieces suffer from thoughtless lineation, weird syntax, clunky form, form that doesn’t suit the content, and the like; which poems are far too wordy or else missing vital words for clarity; and which poems are basically not worth putting any effort into because: Boring! Obscure! Derivative! Sentimental! Awkward! Meh! What was I thinking?!

And then, every once in awhile, I find a poem I like and had forgotten about, one that only needs a bit of appropriate tweaking. Eureka moments while wading through my own creative work.

Yes, I should have been doing this sort of gleaning and sifting all along, the way I did when I was first starting out as a poet, 45 years ago. It probably would have made things easier. I notice myself noticing myself, though…noticing my changes as a writer, my little obsessions and my past enthusiasms glimmering in the work, noticing the different ways I have approached Big Themes and smaller ones. There may be something useful in that offshoot of my major poetry drafts excavation. Who can tell?

~

The Gleaners, Jean-François Millet, 1857; image, Los Angeles County Museum of Art